Subdomains

Updated 2016-11-16

Introduction

University subdomains (vanity urls) are urls in the format "*.nd.edu". They are to be used for official university sites only in conjunction with the guidelines and conventions below.

Guidelines

  1. Limit to one level. ex: "ur.nd.edu" is acceptable, "web.marcomm.nd.edu" is not.
  2. Limit one subdomain per business unit/organization/site/individual.
  3. Reasonably reflect the name of the business unit/organization/site.
  4. Reflect a legitimate business need of a recognized university school, department, division, institute, center, program, project, group, unit, or individual.
  5. Have a clear and meaningful connection to the business purpose of the site.
  6. Have a clear connection to the identity or information of the site.
  7. Be immediately recognizable to the visitor.
  8. Avoid use of acronyms or ambiguous sets of characters, unless it's an already recognizable part of your identity.
  9. Be unique enough to prevent confusion with other subdomains.
  10. May NOT be used a redirect to subpages within other sites. Instead, please consider using a sub-page redirect. Ex: mysite.nd.edu/thing/ redirects to mysite.nd.edu/several/pages/down/thing/.
  11. Students are not eligible for personal subdomains. If you are a student and need a subdomain for a project or initiative, you will need a faculty or staff sponsor.
  12. If the subdomain is related to Mendoza or business, extra approval is required. See below for more information.

Naming Conventions

  1. Must be at least 2 characters.
  2. Must consist of only lowercase letters, numbers, and the hyphen ('-') character.
  3. Must begin and end with a letter or number.
  4. Should not begin or end with "nd", except in cases where it's vital to branding.
  5. Subdomains consisting of only a surname are not allowed.
  6. For personal domains, the domain must follow one of the below formats:
    • ​First initial + surname: jsmith.nd.edu
    • First name + surname: johnsmith.nd.edu
    • Middle initials are allowed when necessary: jwsmith.nd.edu or johnwsmith.nd.edu
  7. Subdomains for student clubs must contain the word "club" in the url. Examples: wallstreetclub.nd.edu and mathclub.nd.edu
  8. Subdomains for dorms/halls must contain the word "hall" in the url. Examples: pangbornhall.nd.edu and flahertyhall.nd.edu

Hosting

Subdomains will only be granted for sites/applications that are hosted on University approved vendors. If you need to host on a service/platform that is not on this list, please contact Jason Williams with details about your hosting plans. Currently approved vendors:

Requesting a subdomain

To request a subdomain, please use the form below. You will hear from a subdomain representative within 5 business days of your request as to the approval and status of your request. When making the request, be sure to indicate the business case for the subdomain and where the subdomain should resolve (usually a domain or ip address). The request must be submitted by Notre Dame faculty or staff. If you are a student requesting a domain, you will need a faculty or staff sponsor for the domain to be approved.

Please Note

NEVER advertise a subdomain either in print or elsewhere until it has been officially approved through this process. There are no guarantees that the subdomain you request will be granted. Using an unapproved subdomain in a print piece could end up being a costly mistake.

Mendoza policy regarding the creation of Mendoza/business websites

Any party requesting a new url on behalf of Mendoza, will need to follow these guidelines:

  1. Requestor must draft a detailed proposal that lists the proposed name of the site, and explains the purpose of the site, the intended audience, sample content, who will be developing the site and making updates.
  2.  Contact Brian Cook, who will also be given admin rights to all new sites, regarding your proposal.
  3. Approved sites must be developed on the University’s Conductor platform.
  4. Based on the proposal, Mendoza MarComm may accept the request, reject the request, or propose an alternate solution.
  5. Mendoza MarComm retains the right to take the site down if the content is not maintained properly, any offensive or inappropriate content is posted, or for any reason that Mendoza MarComm believes warrants it.
  6. Send your questions to Peter Ashley, director of marketing communications.